Privacy Policy
KiwisInSTEM ("we", "us", "our") is committed to protecting and respecting your privacy. We are based in Cambridge, UK, and operate in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This policy (together with our Cookies Policy and any other documents referred to within) explains how we collect, use, and protect your personal data when you interact with us through our website, services, events, or other engagements.
By using our website or engaging with us, you agree to the terms of this Privacy Policy.
What Information We Collect
Information You Provide Directly
You may provide personal information when you:
- Register on our website or sign up for newsletters.
- Contact us via email, forms, or other communication methods.
- Submit an application to join KiwisInSTEM as a member or volunteer.
- Attend one of our events or participate in activities.
This information may include:
- Identity data: First name, last name, date of birth, and profile details.
- Contact data: Email address, phone number, and mailing address.
- Employment or educational history relevant to your profile.
- Biographical data submitted for member features or promotional activities.
- Dietary or accessibility preferences when attending events.
Information We Collect Automatically
When you visit our website, we may automatically collect:
- Technical data: Your IP address, browser type, and operating system.
- Website usage data: Pages visited, duration of visits, and interactions.
Information From Third Parties
We may receive data about you from third parties, such as partners, affiliates, or public sources, which will also be processed under this policy.
How We Use Your Information
We process your personal data for the following purposes:
- To manage your membership or participation in KiwisInSTEM.
- To deliver services, including newsletters, events, and resources.
- To communicate updates, including upcoming events or opportunities.
- To maintain internal records of past and current members, event attendees, and activities.
- To improve our website’s functionality and user experience.
Where required by law, we will process your personal data only with your consent.
Disclosure of Your Data
We may share your data with:
- Service providers who assist with website hosting, email communication, or event management.
- Event sponsors or collaborators to manage attendance or facilitate the event.
- Regulatory or legal authorities, if required to comply with legal obligations.
We do not sell your data or use it for third-party marketing purposes.
Your Rights
You have the following rights under applicable data protection laws:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request corrections to inaccurate or incomplete data.
- Erasure: Request the deletion of your personal data in specific circumstances.
- Restriction: Request limitations on how we process your data.
- Data Portability: Request transfer of your data in a machine-readable format.
- Objection: Object to data processing for direct marketing or legitimate interests.
You can exercise your rights by contacting us at contact@kiwisinstem.com.
If you believe your rights have been breached, you can lodge a complaint with the UK Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AFData Retention
We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.
Data Security
We use appropriate technical and organizational measures to secure your data. However, please note that data transmission over the internet is not entirely secure, and we cannot guarantee the security of data during transmission.
Cookies
Our website uses cookies to enhance user experience. For more details, see our Cookies Policy.
Changes to This Policy
We reserve the right to update this Privacy Policy as necessary. Changes will be posted on our website and will take effect immediately upon publication.
Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your data, please contact us at:
Email: contact@kiwisinstem.com